Cash Management Assistant (Financial Assistant 1 or 2) -

University of Connecticut   Storrs, CT   Full-time     Finance
Posted on March 13, 2024
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JOB SUMMARY

The Office of the Vice President for Research (OVPR) is competitively recruiting talented grants and contracts/sponsored project professionals to join our growing research administration team. Sponsored Program Services (SPS) is responsible for administering a portfolio of $375M in annually awarded funding across all UConn campuses and UConn Health. We are a top-ranked public research university and land grant institution, rurally situated in the “Quiet Corner” of Northeast Connecticut.

We invite applications for the open position of Cash Management Assistant. Under the supervision of the Manager of Financial Services, the Cash Management Assistant is responsible for performing the accounting and bookkeeping functions related to the billings and collections of sponsored research accounts. Candidates seeking remote working opportunities in accordance with authorization and the University’s Alternate Work Arrangements policy are welcome to apply.

This position will be hired at either the Financial Assistant 1 classification or the Financial Assistant 2 classification dependent upon the incumbent’s experience, skills, abilities, and training as determined by the University. The Financial Assistant 1 serves as an entry-level or early career professional who will work under more direct supervision and will regularly provide information on finished materials and completed tasks to others. The Financial Assistant 2 performs a similar scope of duties with greater independence, working under general supervision and handling most work situations within established practices and procedures.

DUTIES AND RESPONSIBILITIES

  • Maintains monthly billing cycle and prepares accounts receivable invoices to sponsors of grants and awards through a variety of online invoicing systems.
  • Receipts monies in a variety of forms, including wire transfers and state transfer invoices.
  • Prepares and accounts system entry of journal vouchers to record billings and cash receipts.
  • Prepares quarterly and ad hoc financial reports.
  • Follows up on outstanding invoices.
  • Troubleshoots and serves as a liaison to sponsors, researchers, and University staff regarding billing requests and inquiries.
  • Performs other related duties as required.

Under the general supervision of the Manager, this Financial Assistant 2 position also:

  • Monitors cash management procedures and draft modifications as needed. 

MINIMUM QUALIFICATIONS

  1. Financial Assistant 1: Associate’s degree in a related field and two to three years of relevant experience.
  2. Financial Assistant 2: Bachelor's degree in a related field and two to three years of relevant experience. An equivalent combination of education and/or experience may be substituted for the degree and years requirement.
  3. Working knowledge of accounting practices and procedures.
  4. Experience in Accounts Receivable. 

PREFERRED QUALIFICATIONS

  1. Experience with online, electronic financial processing.
  2. Customer-service orientation.
  3. Proficiency with Microsoft Office Suite, particularly Excel and Word.
  4. Effective time management skills, including the ability to multitask and manage a large workload in a fast-paced environment under the pressure of various deadlines.

APPOINTMENT TERMS

This is a full-time, permanent position with an excellent benefits package including medical and retirement, as well as employee and dependent tuition waivers at the University of Connecticut. With the expectation to travel on-site as needed, remote and/or hybrid work modalities may be considered in accordance with University Alternate Work Arrangements policies and procedures. 

The target salary range for this position will be commensurate with experience, currently $44,724 to $50,000 for Financial Assistant 1 or $50,091 to $56,000 for Financial Assistant 2. Review of applications will begin immediately and continue until the position is filled.

Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

 TO APPLY

Please apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #498055 to upload a resume, cover letter, and contact information for three (3) professional references. Incomplete applications may not be considered.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on April 2, 2024. 

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The University of Connecticut is an AA/EEO Employer.