UPL Admin Office Assistant / Office Assistant III

MICHIGAN STATE UNIVERSITY   EAST LANSING, MI   Full-time     Administration / Clerical
Posted on May 12, 2023
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UPL Admin Office Assistant / Office Assistant III

Michigan State University

Job no: 860169

Salary: Salary Commensurate with Experience

Position Description:

University Procurement and Logistics (UPL) is seeking a UPL Admin Office Assistant to perform administrative duties in support of UPL’s Associate Vice President and Management Analyst of the UPL Administration sub-unit. This position will fulfill the administrative tasks that keep the UPL Administration team running.

Position Duties:

  • Efficiently assist with scheduling requests and calendar management for AVP and Executive Management
  • Complete travel arrangements with accuracy and timeliness
  • Coordinate with and support other departments within UPL
  • Professionally draft documentation such as letters, memos, presentations, and templates
  • Draft professional communications that can be sent on behalf of executive management
  • Maintain a high level of confidentiality
  • Investigate policies and procedures to maintain compliance
  • Provide assistance for on-site and remote events
  • Serve as a backup resource for on-site reception or office needs
  • Exhibit strong communications skills resulting in positive interactions with an audience of varying levels of knowledge and understanding
  • Ability to work independently and collaborate effectively in a team setting
  • Successfully prioritize quicky and multi-task in a fast-paced work environment
  • Complete special projects and other duties as assigned

Current MSU Benefit Highlights:

Compensation for this support staff position includes generous paid time off; a 10% retirement match with a 5% employee contribution to the base retirement plan; health and dental insurance plan options with premiums paid fully by MSU; education assistance benefits for employee and dependents; employer-paid life insurance; and a large menu of voluntary benefits. Details can be found in the Support Staff Open Enrollment Guide and respective collective bargaining agreements on the MSU Human Resources website at  

Unit Specific Education/Experience/Skills

Knowledge normally acquired through a high school education; three to five years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database and/or desktop publishing software; presentation and webpage software; typing and filing; maintaining accounting ledgers; may require knowledge of technical or medical terminology and/or technical knowledge or training related to the field of employment; or an equivalent combination of education and experience.

Desired Qualifications

  • Bachelor’s degree in business or business-related field
  • Professional level experience with Microsoft Office Suite
  • Exceptional written/verbal sills
  • Excellent emotional intelligence
  • Knowledge of MSU/UPL policies and procedures

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

To apply:

Required Application Materials

Resume and Cover Letter

Work Hours



Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.