Records Retention AnalystCity of Meridian
Job Title: Records Retention Analyst
Reports To: Records Supervisor
Open Date: April 1, 2019
Close Date: May 1, 2019
Hiring Salary: $15.39 - $19.66 per hour, DOE
Salary Range: $15.39 - $23.08 per hour, DOE
To cover all aspects of recordkeeping from creation, management, control, storage and disposition, through in-depth area of recordkeeping technologies. Examines and evaluates records retention schedules and government recordkeeping requirements to determine timetables for transferring active records to inactive or archival storage, for reducing paper records to electronic storage form or for destroying obsolete or unnecessary records. Examines and evaluates digital and physical evidence to determine timelines for destruction. Confers with records personnel, supervisory personnel, City and County legal personnel, investigation personnel and other stakeholders to establish timelines for records retention schedules based on Idaho State Statutes and City Ordinances.
Essential Duties & Responsibilities:
Uses computerized analytic tools to create charts, maps, timelines, and link diagrams for the purpose of demonstrating analytical findings, including target relationships and time sequence of events;
Performs inferential statistical analysis of relevant historical and current crime data;
Prepares statistical reports;
Confers with departmental personnel to report on findings and trends;
Assists in departmental needs assessment evaluations and strategic planning processes;
Will coordinate records retention of police information throughout the department. This will include retention management; daily research and review to process and update police records in records, evidence, BWC, court information within multiple information systems, etc.;
The complete work flow for those tasks affecting retention will cover many things like case closings, adjudications, PA review & updates (ADA PA, City PA & JUV PA), daily research and processing for records retention records;
May function as liaison between the Meridian Police Department and other crime analysis unites in the area;
Any other duties or responsibilities as may be assigned or determined including training and mentoring of other crime analysts.
An Associate’s Degree from an accredited college or university, preferably in criminal justice or related research field, and/or 2 years of practical experience in crime analysis, data collection and computer operations.
Knowledge, Skills & Abilities:
Records management and maintenance methods and principles;
State and municipal administration and recording regulations, practices, policies and procedures;
Official and original records and documents organization, maintenance and system policies, procedures and techniques;
Customer service methods and communication techniques;
Modern office equipment procedures and practices;
Automated and database system methods and practices; proper grammar, spelling and punctuation; and standard office practices.
ICRM Certification-Institute of Certified Records Manager (ICRM);
ARMA Certification-Association of Records Managers and Administrators;
Association of Records Managers and Information Management (RIM).
Work Environment and Physical Demands:
Work is performed primarily in an office environment with moderate noise level. The employee in this class is frequently subject to inside environmental conditions which provide protection from weather conditions but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions;
Constantly requires sitting at a desk for long hours up to eight (8) hours and the ability to lift up to ten (10) pounds;
Constantly requires clarity of speech and hearing, which permits the employee to communicate effectively;
Constantly requires the repetitive movement of the wrists, hands, and/ or fingers;
Constantly requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.
Local travel is occasionally required;
Some in state and out of state travel may be required for training.